General field trip checklist


Decide Why and Where You Are Going

1. How does taking a field trip relate to your classroom studies?

2. Where would you like to go?

3. On what areas would you like to focus?

4. What is the theme of your field trip?

5. What are your objectives for the field trip?

6. What information will tell you if you have achieved your objectives?

7. How will you obtain that information?

Visit the Museum/Site/Spot Before Your Field Trip

8. Which exhibits/event would you like to use?

9. Are there any special conditions you will need to accommodate?

10. What are your alternatives if the exhibits/events you planned to use are closed on the day of your trip?

11. What are the rules and procedures for group visits?

12. What are your plans for lunches?

13. Do you have a map of the museum/site/spot?

14. Does the museum/site/spot have other information you need or can use? Does it provide special programs, services, or facilities for school groups?

15. Do you have some pictures, slides, or postcards of the museum/site/spot?

16 Do you know your way around the museum/site/spot?

17. Are you prepared for the event, do you know exact what to do on the spot any time?

Make Advance Arrangements

18. What are your school’s procedures for field trips?

19. What is the tentative date of your field trip?

20. Do you need (and have) permission from your school administration to take a field trip?

21. Have you made reservations at the museum/site/spot for your trip?

22. What transportation arrangements do you need to make?

23. Have you kept copies of forms, requests, reservations, etc.?

24. Have you sent out and received permission slips from parents?

25. Have you recruited the chaperones you need?

26. Have you sent confirmation to the chaperones stating the date and time you will be expecting them?

27. Did you inform the parents of the students about the detail schedule of the fieldtrip?

28. Collect permission from the parents.

29. Did you arrange a responsibility chart?

30. Do you need to make reservations fro lunch space or lunches at the site/spot?

31. Have you arrange for payment of field trip expenses?

32. What is your policy about visits to the museum/site/spot gift shop?

Pre-Trip Activities: Introduce Museums / Community Site/ Spot

33. What pre-trip activities have you planned to introduce your students to the field trip site/spot?

34. Did you work on subject connectivity with the field trip spot?

Pre-Trip Activities: Practice Perceptual Skills

35. What pre-trip activities have you planned to enable your students to try out and practice perceptual skills? (touch-boxes, sounds, smells, same-different, matching, sketching, color)

36. Do the objects you plan to use in these activities relate to the theme of your field trip?

37. Is every subject involved and how?

Pre-Trip Activities: Introduce the Field Trip Subject

38. What pre-trip activities have you planned that pertain to the subject matter of your field trip? (vocabulary, experience chart, artifacts, speakers, research groups, develop worksheet)

39. Is every subject teacher advised about the fieldtrip?

40. Which participation is every subject teacher preparing for the fieldrtrip.


Pre-Trip Activities: Risk management:

41. Identify and assesess risks.

42. Be familiar with the facilities and equipment at the spot.

43. Determine students medical needs, distribute of medications.

44. Comply with medication procedures.

45. Supervise students at all times.

46. Identify types of emergency that can occur on a field trip

47. Fix action to take when an accident occurs and a student is hurt.

48. Emergency communication. Is an emergency plan inclusive responsibilities existing.

49. First aid trained chaperons and staff.

50. Is the first aid equipment prepared and up to date completely

51. Access to students health information from parents

52. Field trips near water is special trained supervision prepared?

53. Field trip involved animals how can students can hurt around animals.

54. Are safety roles and practices fixed.

55. Before the trip everyone needs to be informed about emergency roles and the safety program to avoid accidents.

Pre-Trip Activities: Foreign field trips

56. Is the housing organised and with appropriate supervision

57. Airfare / train tickets are booked and payed

58. Travel schedule is delivered.

59. Travel responsibility is fixed.

60. Visa regulation are followed.

61. Every following person applied for the visa in advance?

62. If not, is there any person in charge to execute the whole visa procedures for every involved person?

63. Extra travel insurance is already booked for everyone.

64. Is there any guidance existing about the special weather conditions in the spot country.

65. Is every one prepared for special clothing.

66. Are the students prepared for the use of foreign currency.

67. Is every prepared for using special language in the spot country.

68. Is there a book/list given out with special roles, regulations, behavioural traditions in the spot country.

69. Is everyone already advised about the daily budged for the field trip in the country.

70. Is there already a responsible person fixed for general financial administration and control.

Plan Field Trip Activities

71.  Will your students be participating in a museum/site-let/spot program or tour, or will someone else introduce the spot?

72. If so, have you called the guide to talk to him/her about your students’ background and preparation for the trip?

73. Will your students be using worksheets you’ve developed as a basis for their museum/site/spot activities?

74. What other activities will your students do at the museum/site/spot?

75. Have you planned the work in modular units (in case some children finish sooner than other)?

76. Have you structured the execution based on responsibility chart in case of a big group with a huge amount of students?

77. Have you emphasised using perceptual skills?

78. Are the activities varied intellectually?

79. Is the physical pace varied?

80. Is general movement of the students involved?

81. If yes how is the movement actions/ songs are connected to the theme of the field trip?

82. Is there variety in how students are grouped for museum/site/spot activities?

Plan Travel Activities

83. Do you plan to have your students participate in travel activities?

84. Can you anticipate any problems? Do you have a plan to cope with them?

85. Have you involved parents of travel activities?

86. Did you fixed a detail travel schedule?

87. Have you informed every involved chaperones and hand out the travel schedule?

Review Field Trip Plans With Chaperones

88. When will you meet with chaperones to review your plans for the trip?

89. Have you prepared an informational packet about the trip for each chaperone?

90. Do the chaperones understand what you would like them and your students to do?


91. Gather everything you will need for the trip.

92. Control everyones essential needs. (passports, money, tickets, clothes etc.)

93. Review plans and schedule with students and chaperones.

94. Give the bus driver a map, parking information, and a schedule. Get the bus number.

95. Bathroom stop before boarding the bus.

96. Have students board the bus and put on name-tags.

97. Account the students before entering the bus.

98. Recheck the amount of the students in the bus.

99. Conduct travel activities.

100. Have you planed activities during the travel?

101. Do chaperones know what to do, what to offer to students during the travel?

102. Register at the museum/site/spot.

103. Bathroom stop and headcount.

104. Give a brief orientation to the site/spot; review what to do if anyone gets lost.

105. Stay focus at the activities.

106. Remind every involved staff to stay focus and help students to do the same.

107. Conduct at-site activities.

108. Adjust the pace as you see the need.

109. Finish activities and stop at the gift ship if you’ve planned to do so.

110. Move to the exit, do head counts, and board the bus.

111. Carry out return trip travel activities.

112. Notify your supervisor when you return to the school.

113. Discuss the trip with students.

Post-Trip Activities

114. What are your plans for following-up the field trip activities? (murals, dioramas, newspapers, letters, tape recordings, posters, plays/skits, creative writing, travel brochure, museum memory capsule)

115. What were your students’ reactions to the trip?

116. What did they learn from their worksheets or other activities?

Evaluation of the Field Trip

117. Does the kind of feedback you elicited from your students allow you to tell if you met your objectives for the trip?

118. Did you meet your trip objectives?

119. What did the chaperones think of the trip?

120. How did your students evaluate their trip?

121. What were your impressions, opinions, and ideas about the trip?

122. Were there any problems you could avoid next time?

123. Did anything surprise you?

124. What improvements or changes would you make next time?

125. Is it all written down for future reference?





1 Comment

  1. Anonymous

    125. Great. Tips.


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